General Volunteer Guidelines
Thank you for volunteering at Westbriar! Listed here are some tips and guidelines to make your job easier.
1. All volunteers must
sign-in and sign-out at the front office on the credenza to your left after you enter. When you are leaving, be sure to log yourself out.
2. Be sure to put on your Volunteer sticker and wear this at all times when you are on school property. This is a Fairfax County Public school regulation.
3. Volunteers must maintain confidentiality regarding the work and lives of the faculty, staff and students at all times. This includes students’ scholastic records, test scores, grades, behavior issues and character issues.
4. If you don’t know an answer to something or are unsure of what to do or if you encounter a problem, feel free to ask a teacher or front office staff for help. You can also contact the Volunteer Coordinator, Elizabeth Keegan, if you have questions regarding your committee or need contact information.
5. If you are running late, please call the school to let them know. If you are unable to volunteer for a planned activity, please notify your chairperson or child's teacher in advance so that other arrangements can be made.
6. Unless you have made specific arrangements with the custodians, it is your responsibility to clean up after any PTA function. Please clean all tables, collect garbage, and return tables and chairs to their original places.
7. Communication is the key to our success! Each PTA Committee has a mail folder in the PTA File Cart which is located in the PTA Volunteer room at school. The room is located in the lobby of the school - around the corner from the front showcase. Check it regularly for information/registration forms etc. Also, feel free to contact PTA Board members and other committee chairpersons via email.
8. Copy Procedures: “101” is the PTA code for the school copier. Should you need to make copies of flyers to go into the Tuesday folders, you will need this code to use the Westbriar copier. Committee Chairpersons (or designated committee team member) are responsible for making copies that will go home in the Tuesday Folders. Submit copies to front office staff. Whenever possible, only distribute to oldest/only. The office staff has the count for each classroom. There is colored paper in the copy room in the white cabinet under the sink. Please have your copies ready by Tuesday morning at 9:30 am to ensure that they go into the folders.
9. If you are a volunteer during an after-school enrichment activity - The PTA is responsible for the children - not Westbriar Elementary School. You will need to stay at school until all children have been picked up. Please use the Parent Sign Out Form and have each parent, guardian or designated pick-up person, sign the children out. Have a list of parent's phone numbers handy, in case a parent is late.
10. If you incur expenses on behalf of the PTA, you will need to submit a reimbursement form to the PTA Treasurer. The form can be found under PTA Business
11. The PTA Volunteer Room located in the front lobby of Westbriar is a resource for you. It contains an inventory of items that are used for each program. If you need supplies for a program you are helping with, please see what is in the room first - before you purchase new materials. You can view the volunteer room inventory from here! Please help us keep the room clean.
12. PTA meetings are held monthly at 7:30 p.m. in the Westbriar Library on the second Wednesday of each month. The President will contact you in advance to confirm whether you will be available to give a report. Please feel free to contact the President, if you would like an agenda topic added for discussion at each meeting. (in December, there is a social gathering instead of a meeting. Check the Events Calendar for details.)
New! Westbriar PTA has a page on FB. You are encouraged to join and use this venue as a resource to advertise your events, recruit volunteers and participate in discussions. Click on facebook to join the group.
Thank you for agreeing to volunteer your time to the PTA. We are looking forward to a wonderful year. We’re so happy that you are part of our team. If at any time you are concerned about a PTA matter, please feel free to contact the PTA President or any PTA Officer.